BSNL E-Mail Usage Policy

 

   Purpose

          The purpose of this policy is to ensure that the BSNL E-MAIL USERS are aware of the organization policies and laws concerning Email services and that these services are used in strict compliance with these policies and laws.

              Do's

 

 

 

1.

The BSNL Mail user has to update his/her user profile immediately after his/her first login. To update profile please login to http://mail.bsnl.co.in/gab with same mail user id and password, click on the link ‘Global address book’ then click on the tab ‘update profile’ on the top, fill in all required fields and click on ‘save’ at bottom.

2.

Must log off from BSNL mail, using ‘logout’ button provided at the right corner on top. Do not close the window directly

3.

Ensure that messages are addressed to the appropriate recipient

4.

Set the Delete option according to usage. For doing this, go to Preferences available on the bottom right corner of the login page. Go to Delete Options on the right pane. Set the ‘Delete options’ as applicable

5.

Delete unwanted or unnecessary emails. It is the user’s responsibility to manage his/ her own email folders and be within the quota limits set

6.

Take the backup of mails before deleting the important ones.

7.

All the e-mails sent, is the responsibility of the sender.

8.

Users are responsible for the security of their password(s). Change password regularly once in 3 months.

9.

Zip all the files and attach, don’t send attachments with out zipping. This will save bandwidth and processing resources

10.

Although anti-virus software is protecting to minimize the risk of users receiving virus infected e-mails at server end, it is user’s responsibility to have his/her desktop protected by anti-virus software and performs regular virus updates

            Dont's

1.

Avoid the creation and exchange of messages that may be interpreted as offensive, harassing, obscene or threatening

2.

Don’t subscribe to any unofficial website with BSNL mail id. This is a major reason for spam mails.

3.

Don’t open attachments from unidentified mail addresses as these attachments may be infected with virus

4.

Don’t give reply to unidentified mails

5.

Refrain from sending jokes and greetings messages through emails, this would save bandwidth and server resources

6.

Don’t use ‘reply to all’ unless and other wise it is necessary

7.

Avoid subscribing to mailing lists unnecessarily. Unsubscribe from mailing lists when they are no longer required

8.

Avoid sending large attachments through email (try to keep them to 1Mb or less)

9.

Avoid sending .exe, .scr, .pif, .asf, .bat, .chm, .hat, .hto, .jse, .js, .lnk, .reg or .hta files as attachments. Attachments with these file extensions are blocked at mail server. Mails sent with these attachments won’t be delivered to recipients

 

CIRCULARS FROM BSNL HEAD QUARTERS ON BSNL MAIL

Status of BSNL Mail and Intranet Account after retirement/ resignation of an employee

Corrigendum - Status of BSNL Mail and Intranet Account after retirement/ resignation of an employee